Tuesday, December 18, 2018

Where should you be saving your files?

As a department, keeping the documents everyone uses organized is key to efficiency. Box, Google Drive, and your computer hard drives are options that are available to you for managing your files. While Box and Google Drive are cloud-based (i.e., online), your computer hard drive is a temporary local option for file management.

Feature
Box* Google Drive
Your Computer Hard Drive
What is it? DePauw’s designated storage for work-related files and documents Provides several integrated collaboration tools (e.g., Google Docs, Sheets, or Slides) Simple local file storage
Where it excels Enables the secure access, management, and sharing of content (except for HIPAA information) Integration with Google Docs, search feature Temporary storage for carrying documents when you’re traveling without Internet access
Use it as Storing and organizing shared files and materials (e.g., your department’s Dept_XXXX Box folder)

Storing and organizing your own work files and materials (e.g., your P-XXXX Box folder)
Collaborative document editing (e.g., using a Google doc to co-write a report with a co-worker) Temporary storage
Who’s it for? Staff, Faculty, Students Students, Staff, Faculty Students, Staff, Faculty
Storage limit Unlimited Unlimited N/A
Supported platforms Windows, Mac, iOS, Android Windows, Mac, iOS, Android N/A
Access online box.depauw.edu drive.google.com N/A
Access as local “drive” Box Drive Google Drive N/A

*Box is not HIPAA compliant

Learn more about technology by going to DePauw's IT KnowledgeBase.